The October 6, 2014 meeting was held at 7pm at the Waterwood clubhouse.  However, the address listed on the meeting agenda had the location of a private home at 4418 instead of the park’s address.

Attendance

• Mayor Clement
• Alderman Ball
• Alderman Gay
• Alderman Ortega
• Alderman Tomasini
• Alderman Tremblay
• Art Martinez de Vara
• Charlotte Rabe

Bexar County holdover services

h

Subcommittee for inter-local agreement

h

Gay motioned to create the subcommittee
Tomasini 2nded
Vote was unanimous

___ motioned for Ball to be the chairperson of the subcommittee
_____ 2nded
Vote was 4-0, with Ball abstaining

The October 9, 2014 meeting was held at 6:30pm at the Waterwood clubhouse.  However, the address listed on the meeting agenda had the location of a private home at 4418 instead of the park’s address.

Attendance

• Mayor Clement
• Alderman Ball
• Alderman Gay
• Alderman Ortega
• Alderman Tomasini
• Alderman Tremblay
• Art Martinez de Vara
• Charlotte Rabe

Changing Council meetings’ start time

At a prior meeting on August 28, 2014 the council had officially decided to have the meeting time of regularly scheduled meetings be 6:30pm.  The regularly scheduled meeting 3 days prior to this was scheduled by Mayor Clement to be at 7pm.  Clement sought to change the meeting time to 7pm permanently and stated that it would give Aldermen more time to make it to meetings.

Alderman Ball mentioned that having the meeting later meant less time to conduct a meeting.  Attendees to Council meetings had to leave the location of the private park before 9pm to avoid being locked in and a new 30 minute long “Citizens to be Heard” segment had been added to regular council meeting agendas, limiting time.

It was pointed out that a meeting scheduled for 6:30 pm could be delayed to 7pm if necessary.  The council took no action.

General liability with Texas Municipal League risk pool

The Texas Municipal

Franchise agreement with CPS

h

Ambulance service within the city

h

Appointment of committee to design city seal and flag

h

RFP’s for banking

h

Public workshop on animal control

h

Inability to include agenda items seeking actions not authorized for a statutory city

h

Citizens to be heard

h

meeting time changed to 7pm

Attendance

• Mayor Clement
• Alderman Ball
• Alderman Gay
• Alderman Ortega
• Alderman Tomasini
• Alderman Tremblay
• Art Martinez de Vara
• Charlotte Rabe
• An unnamed Von Ormy Marshal

Approval of meetings minutes from August 28, 2014

h

A resolution thanking CISO

h

Ball motioned to table the issue
Tremblay 2nded
Vote failed 2-3, with all SOPAC members voting against tabling.

Gay motioned to accept the resolution thanking CISO
Tomasini 2nded
Vote passed 3-2, with only SOPAC members voting to thank CISO

Establishing the office of Municipal Engineer

h

Ball motioned to establish the position of Municipal Engineer
Gay 2nded
Vote was unanimous

Ordinance restricting sexually oriented businesses

h

Tremblay motioned to table the item
Ball 2nded
Vote was unanimous

Creating an open forum at regular meetings

h

Ball motioned to have a “citizens to be heard” item at regularly scheduled meetings
Tremblay 2nded
Vote was unanimous

Creating an official website for the city government

h

Tremblay motioned to accept the website as the official city website
Ortega 2nded
Vote was unanimous

Approving November elections contract

h

Ball motioned to approve the contract
Gay 2nded
Vote was unanimous

Discuss the inability to include agenda items seeking action not authorized by a statutory city

h

Gay motioned to postpone the item discussion to the next meeting in order to give time for citizens to speak
Ball 2nded
Vote was unanimous

Citizens to be heard

h

The second City Council meeting was held on August 28, 2014.  The location was the Waterwood clubhouse, however the address listed on the meeting agenda had the location of a private home next door.

Attendance

• Mayor Clement
• Alderman Ball
• Alderman Gay
• Alderman Ortega
• Alderman Tomasini
• Alderman Tremblay
• Art Martinez de Vara
• Charlotte Rabe
• Von Ormy Marshal Tiffany Aguillen

City Attorney presentation on TOMA and PIA

___

Discuss and consider the Minutes of the August 16 meeting

Gay motioned to approve the minutes
Ortega 2nded
Vote was unanimous

Establishing office of City Clerk

Gay motioned to establish the City Clerk position
Ball 2nded
Vote was unanimous

Setting a date and time for a Budget Hearing

The date for the Budget Hearing was set to September 28, 2014 at 7pm in the Waterwood clubhouse.

Setting the date, time, and location of meetings

Gay motioned to have regular meetings on the 2nd Thursday of each month at 6:30pm
Ball 2nded
Vote was unanimous

Proposed procedures for posting of meeting agendas

The Council decided that there should be a minimum requirement of 3 Aldermen to call a special meeting, or that the Mayor could do so when he felt.  However, this is already part of the Texas Local Government Code.

The Council also made it so that 2 Aldermen are required for an item to go on the agenda of future meetings.

Ball motioned to accept the above
Gay 2nded
Vote was unanimous

Aldermen Place numbers and Uniform election date

Aldermen picked place numbers out of a hat.  The following is the result:

• Place 1: Tremblay
• Place 2: Tomasini
• Place 3: Ortega
• Place 4: Ball
• Place 5: Gay

The Council passed an ordinance that the position of Mayor and even numbered Alderman places would be up for election on even numbered years.  Odd numbered Alderman places would be up for election on odd numbered years.

As part of the ordinance the November National Election Day was chosen as the official election date.

Gay motioned to accept the ordinance
Ball 2nded
Vote was unanimous

RFP for Banking Services

_____

Gay motioned to request proposals for a depository bank
Ortega 2nded
Vote was unanimous

Resolution to join the Texas Municipal League

Ball motioned to join TML
Tomasini 2nded
The minutes of the meeting says the vote was 4-1, but doesn’t say who voted against the ideas.  SON believes it was unanimous and that this is a type.

General Liability insurance from TML

Ball motioned to consider TML liability insurance but to also get 2 other bids
Tremblay 2nded
Vote was 4-1, with Tomasini voting against

Joining Bexar County Council of Cities

Ball motioned to join
Gay 2nded
Vote was unanimous

Establishing procedure for adopting, amending, and abolishing ordinances

____

Rental agreement between City and Waterwood Development Corporation

____

Ball motioned to postpone till the next meeting
Tremblay 2nded
Vote was unanimous

Meeting items not covered

The following items were on the original agenda, but were not discussed:

• Establishing the office of Municipal Engineer
• Adopting the international fire code 2006
• Adopting the international building code 2006
• Ordinance regulating health and sanitation standards
• An ordinance restricting sexually oriented businesses

The first City Council meeting for the City of Sandy Oaks was held on August 16, 2014.  The meeting was held at the Waterwood Park clubhouse, however the address on the meeting’s agenda was listed as 4418 Hickory Haven, which is a private residence next door to the park.

Cathleen Lamoureaux-Recio, former candidate for City Council, brought a complaint forward before the meeting was started.  She noted that Art Martinez de Vara was seated with the City Council with an official placard that stated he was the City Attorney, even though the position hadn’t been created yet and the Council hadn’t approved him.  At the time, Martinez de Vara had already been the legal adviser to CISO, and WPPOA, both of which were run by the new Mayor, Jim Clement.  Martinez de Vara was asked to step down until the Council was ready to address the issue of City Attorney.

Patrick Andrews of the Southeast Church of Christ gave the invocation at the start of the meeting.

Attendance

• Mayor Clement
• Alderman Ball
• Alderman Gay
• Alderman Ortega
• Alderman Tomasini
• Alderman Tremblay
• Art Martinez de Vara
• Von Ormy Marshal Tiffany Aguillen
• Charlotte Rabe

Establishing Robert’s Rules of Order

The Council approved Ordinance 2014-1, which established Robert’s Rules of Order as the official conduct of Council meetings.

Gay motioned to accpet
Ortega 2nded
Vote was unanimous 5-0

Lease agreement between the City and Waterwood Park Property Owners Association

VIA Metropolitan Transit Authority and related sales taxes

Gay motioned to place on an election ballot a vote to be removed from VIA MTA county sales tax.
Ortega 2nded
Vote was 3-2, with SOPAC members voting in favor and Ball and Tremblay voting against.

Placing Sales Tax on election ballot

Gay motioned to place a 1/2 % sales tax for street maintenance on the November 2014 ballot.
Tomasini 2nded.
Vote was 4-1, with Ball voting against.

According to the agenda, Mayor Clement had planned on discussing and considering a 1.5% sales tax for a General Use Fund.  Martinez de Vara, who was then City Attorney for Sandy Oaks, said the tax would need to be 2 separate taxes on the ballot, one for 1% and the other for a 1.2%.

Gay motioned to place a 1% sales tax for a General Fund Use on the November 2014 ballot.
Tomasini 2nded.
Vote was 4-1, with Ball voting against.

Gay motioned to place a 1/2% sales tax for a General Fund Use on the November 2014 ballot.
Tomasini 2nded.
Vote was 4-1, with Ball voting against.

Resolution of gratitude for the Committee to Incorporate Sandy Oaks

This item was on the meeting agenda, but was not discussed.  When Mayor Clement started to talk about it Alderman Gay told him it wouldn’t be the best time, so Clement moved on.